Privacy Policy
Last updated: 30 January 2026
Mentiofy (“Mentiofy”, “we”, “us”, or “our”) respects your privacy and is committed to protecting personal data. This Privacy Policy explains how we collect, use, store, and protect personal data when you use our website and services.
Mentiofy is part of Trueqrcode and operates as a sole proprietorship based in the Netherlands.
1. Who We Are
Business name: Mentiofy (part of Trueqrcode)
Legal form: Sole proprietorship (eenmanszaak)
Country: The Netherlands
Contact email: [email protected]
If you have questions about this Privacy Policy or how we handle personal data, you can contact us via the email address above.
2. Scope of This Privacy Policy
This Privacy Policy applies to:
The Mentiofy website
Our AI-powered platform and dashboard
All related services, reports, and communications
Mentiofy is a B2B service and is not intended for private consumers.
3. What Mentiofy Does
Mentiofy is an AI-based platform that analyzes brand and domain visibility within Large Language Models (LLMs).
We provide:
An online dashboard
Insights, reports, and recommendations
Visibility and performance analysis for brands and domains
4. Personal Data We Collect
Depending on how you use Mentiofy, we may collect the following personal data:
Data you provide directly
Email address
Company name
Domain names or brand names you submit
Data collected automatically
IP address
Usage data (such as page views, interactions, timestamps, and events)
Technical and log data related to platform usage
We do not intentionally collect sensitive personal data.
5. Purpose and Legal Basis for Processing
We process personal data for the following purposes:
Creating and managing user accounts
Authenticating users via email login
Providing access to the dashboard and services
Generating reports and insights
Improving the performance, security, and usability of Mentiofy
Communicating with users about service-related matters
Our legal bases under the GDPR are:
Performance of a contract (to deliver our services)
Legitimate interest (to operate, secure, and improve our platform)
Consent, where required (e.g. for analytics cookies)
6. Analytics and Tracking Tools
We use the following tools to understand how users interact with our platform:
Google Analytics 4 (GA4)
Mouseflow
These tools may collect usage data, device information, and IP addresses (where applicable). Data is processed in accordance with their privacy policies and GDPR requirements.
7. Cookies
Mentiofy uses cookies and similar technologies for:
Functional purposes
Analytics and user experience optimization
Where required by law, we ask for consent before placing non-essential cookies. You can manage cookie preferences via your browser settings.
8. Data Sharing and Processors
We do not sell personal data.
Personal data may be shared with trusted third-party service providers (processors) only when necessary to operate the platform, such as:
Hosting and infrastructure providers
Analytics providers
Email and communication tools
These parties process data on our behalf and under contractual agreements that ensure GDPR compliance.
9. International Data Transfers
Some of our service providers may process data outside the European Economic Area (EEA).
When this happens, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent legal mechanisms.
10. Data Retention
We retain personal data only for as long as necessary to:
Provide our services
Comply with legal and accounting obligations
Resolve disputes and enforce agreements
When data is no longer required, it is securely deleted or anonymized.
11. Data Security
We take appropriate technical and organizational measures to protect personal data, including:
Secure connections and access controls
Limited access on a need-to-know basis
Regular security reviews
While we strive to protect your data, no system can be guaranteed 100% secure.
12. Your Rights Under GDPR
As a user, you have the right to:
Access your personal data
Correct inaccurate or incomplete data
Request deletion of your data
Restrict or object to processing
Request data portability
Withdraw consent (where applicable)
You can exercise these rights by contacting us at [email protected].
You also have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Any changes will be published on this page, and the “last updated” date will be revised accordingly.
14. Contact
For any questions or requests regarding this Privacy Policy or your personal data, contact: